Cashrec is Mapal’s cash management module for restaurants and multi-unit operations. It helps you record, review, close and report on daily cash activity so that you can control cash handling on site and provide accurate figures for finance and audit.
What Cashrec is
Cashrec brings together all daily cash movements for each business unit in one place. It covers sales, expenses, deposits, withdrawals and cash differences, and provides tools to review and close each daily cash sheet. This helps you move from “numbers written on paper or spreadsheets” to a structured, traceable workflow.
Cashrec is typically used alongside your POS and accounting system. POS provides the sales data, Cashrec is where teams reconcile and validate it, and accounting uses the outputs for posting and analysis.
Who Cashrec is for
Cashrec is designed for:
- Restaurant and venue managers, who enter daily cash data.
- Operations and area managers, who review and follow up on issues.
- Finance and controls teams, who use reports for reconciliation and audits.
You can adapt access and permissions so that each group only sees and does what they need.
Core areas in Cashrec
Cashrec Summary
The Cashrec Summary view gives you a comparative snapshot of cash performance across sites for a chosen period. You can see key indicators such as Cashrec balance, sales, checks, guest count, cash totals, and bank card totals per business unit. Use this when you want to compare units or identify locations that may need attention.
Create Cashrec
The Create Cashrec screen is where venue managers enter the daily cash sheet for each business unit. Each day has its own sheet, divided into sections for sales, card payments, meal vouchers, petty cash expenses, cash movements, bank deposits, and other configured concepts. This is usually completed at the end of the business day as part of close-of-day routines.
Review Cashrec
The Review Cashrec area is used by office or area teams to check what sites have entered. You can open each day and review the sections one by one, or use multiple review tools to apply review status to a range of days and sections. Visual indicators show which parts are pending review and which are already validated. Once a day is fully reviewed, it is ready to be closed.
Close Cashrec
The Close Cashrec screen finalises each day’s cash sheet. Closing a day locks it against further edits and marks it as complete for finance purposes. You can see which days are pending, reviewed or already closed, and close days one by one or in bulk. Closed days show a padlock icon so that you can see at a glance which periods are final.
Reports
The Reports section provides exports and summaries for finance and audit teams. Typical reports include daily Cashrec summaries, cash journals, petty cash reports, bank card payments, vouchers, and bank deposits. These reports support reconciliation against POS data, bank statements, and the general ledger, and provide evidence for internal controls.
Configuration
The Configuration area defines how Cashrec behaves for your organisation. It includes module setup, per-business-unit configuration, vendor lists, import settings for sales, and role/permission settings for Cashrec. This area is usually managed by finance, implementation, or central operations rather than venue managers.
How Cashrec fits into daily and weekly workflows
A typical daily process looks like this:
- At venue level, the manager completes the day’s cash sheet in Create Cashrec.
- At office or area level, someone reviews the day in Review Cashrec, section by section or via multiple review.
- Once checked, the day is finalised in Close Cashrec, making it ready for finance.
- Finance and controls teams pull exports from Reports for reconciliation, posting, and audits.
Over time, Summary and Reports help operations and finance teams spot trends, recurring errors, or sites that need support.
Next steps
Once you understand the overall flow, you can look at specific tasks in more detail:
- To see how to enter daily data, see Create a new record in cash sheets.
- To see how to review entries, see Validate daily cash sheets.
- To see how to monitor cashflow, see Manage and monitor cashflow with Cashrec.
- To understand the dashboards, see Dashboards on the Cashrec home screen.
Originally published at https://help.mapal-os.com/cashrec/getting-started-cashrec/an-overview-of-cashrec/
Add comment
Please sign in to leave a comment.